Change of rules for submitting documents to the National Science Centre

Due to the state of epidemic in Poland and the related restrictions, the National Science Centre requests that all correspondence be sent only by electronic means. Please note that the National Science Centre will not accept hard copies of correspondence concerning research projects, fellowships, scholarships and research activities sent as of 3 April until further notice. Additionally, as of 2 April 2020, the NCN building can only be accessed by its employees, couriers and post office workers.

As of 2 April 2020, any documents concerning funding agreements for research projects, post-doctoral fellowships, doctoral scholarships and research activities (“grant agreements”) should bear a qualified electronic signature of the competent persons and be delivered to the Electronic Delivery Box address of the National Science Centre: (/ncn/SkrytkaESP). This refers to the documents the NCN Beneficiaries must submit pursuant to the grant agreements as well as those they are authorised to submit. 

If the principal investigator is unable to sign the documents referred to above with a qualified electronic signature, the following solutions are allowed: 

1. if a document must be signed by the principal investigator only, a scan/photograph of the document signed by hand by the principal investigator can be sent to the NCN either to its Electronic Delivery Box address or to the mentor by e-mail; 

2. if a document must be signed by the principal investigator as well as the authorised representatives of the host institution for the grant agreement:

1. a scan of the document signed by hand by the principal investigator bearing a qualified electronic signature of the authorised representative of the host institution can be sent to the Electronic Delivery Box address of the National Science Centre only; or 
2. two files: scan/photograph of the document signed by hand by the principal investigator and the same document bearing a qualified electronic signature of the authorised representatives of the host institution, can be sent to the Electronic Delivery Box address of the National Science Centre only.

Once this communication is cancelled, the original documents signed by the principal investigators will have to be delivered to the National Science Centre pursuant to the provisions to date of which you will be informed in a separate message. 

The above rules apply to the grant agreements pursuant to which written documents (hard copies) must be delivered. The documents concerning grant agreements whose provisions require the documents to be sent in an electronic format must bear a qualified electronic signature of the competent persons and delivered to the Electronic Delivery Box address of the National Science Centre.

We apologise for the above changes and any inconveniences they may cause but they are necessary to reduce the risk of all those who draft and send the correspondence on your side as well as the couriers, postmen and NCN officers on the other. Therefore, please adhere strictly to this communication.

Please remember that the NCN encouraged you to fulfil your obligations under the grant agreements using electronic means as soon as 20 March 2020.