QuantERA Call 2021 Announcement

Proposals may be submitted by the following entities specified in the NCN Act: 

1. universities,
2. federations of science and HE entities,
3. research institutes of the Polish Academy of Sciences operating pursuant to the Act on the Polish Academy of Sciences of 30 April 2010 (Journal of Laws of 2019, item 1183),
4. research institutes operating pursuant to the Act on Research Institutes of 30 April 2010 (Journal of Laws of 2019, item 1350);
5. international research institutes established pursuant to other acts and acting in the Republic of Poland,

5a. Łukasiewicz Centre operating pursuant to the Act on the Łukasiewicz Research Network of 21 February 2019 (Journal of Laws, item 534);

5b. institutes operating within the Łukasiewicz Research Network,

6. Polish Academy of Arts and Sciences,
7. other entities involved in research independently on a continuous basis,
8. groups of entities (at least two entities mentioned in sections 1-7 or at least one institution as such together with at least one company),
9. scientific and industrial centres laid down in the Act on Research Centres of 30 April 2010 (Journal of Laws of 2019, item 1350),
10. research centres of the Polish Academy of Sciences laid down in the Act on the Polish Academy of Sciences of 30 April 2010,
11. scientific libraries,
12. companies operating as R&D centres laid down in the Act on certain forms of support for innovation activities of 30 May 2008 (Journal of Laws of 2019, item 1402),
13. legal entities with registered office in Poland,
14. natural persons and
15. companies conducting research in other organisational form than set forth in sections 1-13.

If research projects are to be carried out by two or more Polish partners applying for NCN funding, they must set up a group of entities and as such submit NCN proposals. An NCN proposal is submitted by a leader specified in the research project cooperation agreement concluded by the group of entities. An entity employing the Principal Investigator acts as the leader of the group of entities.

If, pursuant to Article 27 (1) (2) of the NCN Act, Polish entities cannot set up groups of entities, they are not eligible to apply for NCN funding of a joint research project.

The Principal Investigator of the Polish research team must hold at least a PhD degree when submitting a proposal. Additional restrictions are described in detail in Chapter IV of the terms and regulations on awarding funding for research tasks funded or co-funded under international calls launched by the National Science Centre and carried out as multilateral collaboration UNISONO, annexed to NCN Council Resolution No 137/2020 of 11 December 2020.

The call covers the following topics in the field of quantum technologies:

• Quantum Phenomena and Resources
• Applied Quantum Science.

Both the National Science Centre and the National Centre for Research and Development (the “NCBR”) are members of the QuantERA network. Polish researchers may apply for NCN funding of their basic research projects.

Research projects may be planned in the call for a period of either 24 or 36 months.

We recommend that Polish applicants should consult the budget table of the Polish part of the project with the NCN. The budget table in .xlsx format should be sent to quantera @ncn.gov.pl.

Creating a project budget is one of the most important aspects in the project planning which aims at identifying the required resources and estimating the costs required to perform the research tasks. The project budget must be based on realistic calculations and must comply with the guidelines provided in the Types of costs in research projects funded by the National Science Centre and carried out as multilateral collaboration UNISONO. The maximum budget of the Polish research team is not pre-determined; however, the justification of the expenses versus the scope of tasks is assessed by an international expert team.

The budget in the NCN proposal should be quoted in PLN, while the budget in the joint proposal, in EUR.

The EUR budget for the Polish part of the research project in the joint proposal must be calculated according to the following exchange rate: 1 EUR = 4.2344 PLN.

Eligible costs in the project include direct and indirect costs.

Direct costs include:

1. remuneration:
   • full-time employment: funds for full-time employment of the Principal Investigator or post-doc(s);
   • additional salaries for members of the research team;
   • remuneration and scholarships for students and PhD students;
2. purchase or construction of research equipment, devices and software;
3. purchase of materials and small equipment;
4. outsourcing;
5. business trips, visits and consultations;
6. compensation for collective investigators;
7. other costs crucial to the project.

Indirect costs may not exceed 20% of direct costs. Additionally, indirect costs of up to 2% of direct costs may be spent on open access to publications and research data.

Remuneration of administrative staff and costs of conference organisation (rental of rooms, catering) may be financed solely as indirect expenses.

PLEASE NOTE: The cost of open access to publications may only be incurred as indirect costs. The cost of open access planned as direct costs will be regarded as a formal error.

The terms of the call do not specify the maximum number of the research team members. Detailed information on the costs of remuneration and scholarships is provided in the Types of costs in research projects funded by the NCN and carried out as the multilateral collaboration UNISONO.

Please note that persons employed as post-docs in the project must be recruited in an open call procedure.

Researchers to be recruited in an open call procedure, including post-docs, must not be named in either joint or NCN proposals.

Yes. Detailed information can be found in the State aid rules.

• International level

Joint Pre-proposals and Full Proposals are subject to an eligibility check performed by the NCN, other members of the QuantERA network and the Secretariat of the QuantERA Call 2021.

Joint proposals successfully evaluated during the eligibility check are subject to merit-based evaluation carried out by an international expert team.

• National level

NCN proposals are subject solely to an eligibility check carried out by the scientific coordinators.

The eligibility check of NCN proposals involves verification of proposal for completeness, compliance with all terms set forth in the call documents and Resolution No 137/2020, including compliance of the budget with the Annex thereto (Costs in research projects funded by the National Science Centre in international calls carried out as multilateral collaboration Unisono). The information provided in NCN proposals and in joint Full Proposals must be consistent.

Only joint proposals are subject to merit-based evaluation. Merit-based evaluation is performed by an international expert team appointed by the QuantERA network.

Together with other European cOAlition S agencies, the National Science Centre has drafted its open access policy. In accordance with its vision of open access to research results and publications, the NCN requires that all research results should be made available in full and immediate open access. In accordance with the principles of Plan S, the National Science Centre recognizes the following publication routes as compliant with its open access policy:

• publication in open access journals and on open access platforms registered, or with pending registration, in the Directory of Open Access Journals (DOAJ);
• publication in subscription journals (hybrid journals), as long as the Version of Record (VoR2) or the Author Accepted Manuscript (AAM3) is published, by the author or publisher, in an open repository immediately upon the article’s online publication;
• publication in journals covered by an open access licence within the framework of so-called transformative agreements, inscribed in the Efficiency and Standards for Article Charges registry (ESAC-registry).

The QuantERA Call 2021 will be concluded in December 2021. Firstly, project coordinators will be informed about the outcome. Polish research teams will be notified by way of decisions of the NCN Director.

In the event of a breach of the call procedure or other formal infringements related to actions performed by the NCN, the applicants may lodge an appeal against the decision of the NCN Director with the Committee of Appeals of the NCN Council

For more information on the call, please go to the website of the QuantERA network. For detailed terms and regulations on awarding NCN funding in the call, please refer to the Annex to NCN Council Resolution No 137/2020 of 11 December 2020 (UNISONO).

Should you have any questions, please contact us by e-mail or by phone:

Dr inż. Ewelina Szymańska-Skolimowska, ewelina.szymanska-skolimowska@ncn.gov.pl

(before calling, make an e-mail appointment)

Sylwia Kostka, quantera@ncn.gov.pl

Magdalena Krzystyniak, quantera@ncn.gov.pl

Secretariat of the QuantERA call:

Agence Nationale de la Recherche, France

Sergueï Fedortchenko, Ph.D.

Serguei.Fedortchenko@anr.fr

+33 1 78 09 80 37

Before submitting an NCN proposal on the national level:

1. make sure that the information in and annexes to the proposal are correct. Checking the proposal for completeness in ZSUN/OSF with the Sprawdź kompletność [Check completeness] button does not guarantee that all information entered is correct and the required annexes have been attached;
2. disable the final version of the proposal to the NCN;
3. download the confirmation of proposal submission which must be signed by the Principal Investigator and authorised representative(s) of the host institution;
4. upload the signed confirmation of proposal submission.

Once the proposal is completed and all the required annexes attached, use the Wyślij do NCN [Send to NCN] button to submit the proposal to the NCN electronically via the ZSUN/OSF system.