Law and documents

• Project contract template in GRIEG and IdeaLab calls
• Annex to the project contract in GRIEG and IdeaLab calls
• Project contract template in the POLS call
• Partnership Agreement template

If it is necessary to make changes in the project, which have to be done through an annex to the contract, the Project Promoter is obliged to submit to the NCN an application for acceptance of the changes together with the scope of the changes and their rationale, as well as a draft annex, saved in .pdf format. The application and draft annex signed with a qualified signature in the PAdES standard by the person(s) representing the Project Promoter and the Principal Investigator have to be sent electronically to the Electronic Mail Box of the National Science Centre: /ncn/SkrytkaESP, within a maximum of 14 days from the date of occurrence of the reason justifying the change, however, not later than 3 months before the Project completion date. Before submitting your application please, read article 15 of the contract concerning procedure and scope of amendments to the contract.

If the project implementation period is changed, any project end date no later than 30 April 2024 may be specified. The number of months has to be rounded up to full months when the project implementation time in months is indicated.

• Annex template concerning change of the project implementation period in GRIEG and IdeaLab
• Annex template concerning change of the project implementation period in POLS

If it is necessary to change the Principal Investigator, the academic and research track record of the proposed, new Principal Investigator should be enclosed to the application for acceptance of the changes. The change of the principal investigator in the partner’s research team in GRIEG and IdeaLab calls does not require a change of the contract, but is requires the consent of the NCN. The consent may be granted based on an application for acceptance of the change containing a justification. The academic and research track record of the new principal investigator in the partner’s research team has to join the application.

• Annex template concerning change of the Principal Investigator in GRIEG and IdeaLab
• Template - academic and research track record

Pursuant to Article 8.2.4 of the Regulation, in the event of purchase of new or second hand equipment, only the portion of depreciation corresponding to the project’s duration and the rate of actual use for the project’s purposes may be considered eligible expenditure. Equipment where the entire purchase price will be eligible by the way of exception from the rule in Article 8.2.4 has to be specified in Appendix 6 to the contract in the GRIEG and IdeaLab call or Appendix 5 in the POLS call. Please, indicate in the application if you are planning depreciation or if you request, for the entire purchase price to be eligible.

Any change in the text of the Appendix which requires the form of an annex to the contract entails the need to add to the proposed annex an appendix, which is not limited to the proposed change but contains the full new text of the Appendix.  

• Annex template concerning change in an appendix to the GRIEG or IdeaLab call contract
• Annex template concerning change in an appendix to the POLS call contract
• Annex template concerning change in the budget breakdown in the GRIEG and IdeaLab call contract
• Annex template concerning change in the budget breakdown in the POLS call contract
• Template of the equipment table for annex
• Template of the subcontracting table for annex
• Template of the budget breakdown table in the GRIEG and IdeaLab call
• Template of the budget breakdown table in the POLS call

Templates of annual, final and sustainability reports are available in appendix 2 to the contract.

Guidelines for entities carrying out implementation audits of research projects financed by the National Science Centre and in the frames of the programme Basic research funded from the EEA Financial Mechanism for 2014-2021 and Norwegian Financial Mechanism for 2014-2021 defined in the Regulation no 13/2020 of the Director of the National Science Centre of 28 February 2020, changed by the Regulation no 51/2020 of the Director of the National Science Centre of 18 June 2020 shall be used by entities carrying out implementation audits of research projects financed in the frames of the programme Basic research funded from the EEA Financial Mechanism for 2014-2021 and Norwegian Financial Mechanism for 2014-2021 implemented by entities established as a legal person in Poland.

Norwegian entities subject to obligatory audit (total grant from programme above 325 000 Euro) are audited by entities authorized in Norway. A certificate by an independent auditor qualified to carry out statutory audits of accounting documents, certifying that the claimed costs are incurred in accordance with the Guideline for research programmes, the Regulation on the implementation of EEA and Norway Grants for 2014-2021, the national law and relevant national accounting practices, shall be submitted. A certificate issued by a competent and independent public officer recognised by the relevant national authorities as having a budget and financial control capacity over the entity incurring the costs and who has not been involved in the preparation of the financial statements, certifying that the claimed costs are incurred in accordance with this guideline, this Regulation, the relevant law and national accounting practices, will also be accepted as sufficient proof of expenditure incurred.